Fire Alarm Forms

The Record of Completion:

The RoC form is required by all national codes and standards:

	NFPA 72 requires it, and also states when it is required and how it is to be used.
	The Ohio Building Code, 2007ed. requires it in section 907.17
	The Ohio Fire Code requires it at section 907.18
	The International Fire Code requires it at section 907.18
	The International Building Code requires it in section 907.17
	The Life Safety Code 2006 requires it indirectly, in section 9.6.1.5

Mr. Kessinger's insight...

	You may not know it yet, but YOU WANT TO USE THIS DOCUMENT! It is the document that verifies that you installed the system correctly and it worked perfectly when you left it. The inspector will sign it when you pass. All the adopted codes and standards require this RoC and the inspector's signature signifies their acceptance.
	A record of completion form is required for every commercial fire alarm system or combination system containing fire alarm devices.
	The technician in charge of the installation fills it out. This person should be licensed/ factory trained/ experienced/ NICET certified/ or some similar form of these "qualified and experienced" requirements.
	It can be used (mailed) to give the building inspector a heads-up for the type and scope of system you wish them to inspect. Most companies just phone the building department when they are ready for their final inspection, though. In any event, it must be completed when the building inspector arrives to witness the final acceptance tests. The technician signs stating it has been 100% tested and the last section is signed by all after the system passes.
	A copy is kept by the installation company and a copy is given to the owner. The owner must keep it for the life of the system! (Rarely, the inspector also request a photocopy.)
	The form is to be kept by the property owner, on site.
	It is to be updated as needed. Additions may be a page or a new passage in the comments section. It is signed and dated by the tech. (Software upgrades, re-programming, or additions or removal of devices are some of the things that require updating the RoC.)

We sell the Record of Completion form:

	Two-part NCR (no carbon paper required) paper.
	Form is expanded from NFPA's 5 pages, to 7 pages.
	It has been enhanced for easier use.
	It is available in packs of 10.
	Remarks section is used to indicate to the inspector that the owner has or hasn't signed a Testing and Inspection agreement with you.

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Save yourself money, time and aggravation.

The only way you can get these cheaper locally is to buy them 1,000 at a time. But, how can you justify paying the the printer's set-up fee, and their minimum order, just to trim 50¢ from our per-form cost of $3? You'll only end up paying more money, for more forms than you'll ever need, just to have them become outdated when the next edition of NFPA 72 comes out. Ten forms at a time at $3 each, is the way to go.

In the IFC has the requirement in 907.17.

"A record of completion in accordance with NFPA 72 verifying that the system has been installed in accordance with the approved plans and specifications shall be provided."

In the IBC and OBC has the requirement in 907.17.

"A record of completion in accordance with NFPA 72 verifying that the system has been installed in accordance with the approved plans and specifications shall be provided." (Note: the wording is identical in all four codes.) Return

The OFC has the same basic wording as the OBC except it is in 907.18.

"A record of completion in accordance with NFPA 72 as listed in rule 1301:7-7-45 of the Administrative Code verifying that the system has been installed in accordance with the approved plans and specifications shall be provided."

Life Safety Code, 2006 edition.

"9.6.1.5* To ensure operational integrity, the fire alarm system shall have an approved maintenance and testing program complying with the applicable requirements of NFPA 70, National Electrical Code, and NFPA 72, National Fire Alarm Code." Return

RECORD OF COMPLETION REQUIREMENTS FROM NFPA 72, 2002 edition: (Enforced by most states, including Ohio)

4.5 Documentation.

4.5.1 Approval and Acceptance.

4.5.1.1* The authority having jurisdiction shall be notified prior to installation or alteration of equipment or wiring. At the authority having jurisdiction’s request, complete information regarding the system or system alterations, including specifications, shop drawings, battery calculations, and notification appliance circuit voltage drop calculations shall be submitted for approval.

4.5.1.2 Before requesting final approval of the installation, if required by the authority having jurisdiction, the installing contractor shall furnish a written statement stating that the system has been installed in accordance with approved plans and tested in accordance with the manufacturer’s specifications and the appropriate NFPA requirements.

4.5.1.3* The record of completion form, Figure 4.5.2.1, shall be permitted to be a part of the written statement required in 4.5.1.2. When more than one contractor has been responsible for the installation, each contractor shall complete the portions of the form for which that contractor had responsibility.

4.5.1.4 The record of completion form, Figure 4.5.2.1, shall be permitted to be a part of the documents that support the requirements of 4.5.2.4.

4.5.2 Completion Documents.

4.5.2.1* Preparation. The preparation of a record of completion, Figure 4.5.2.1, shall be the responsibility of the qualified and experienced person described in 4.3.3 and shall be in accordance with 4.5.2.1(A) and 4.5.2.1(B).

(A) Parts 1, 2, and 4 through 10 shall be completed after the system is installed and the installation wiring has been checked. Part 3 shall be completed after the operational acceptance tests have been completed.

(B) A preliminary copy of the record of completion shall be given to the system owner and, if requested, to other authorities having jurisdiction after completion of the installation wiring tests. A final copy shall be provided after completion of the operational acceptance tests.

4.5.2.2 Revision. All fire alarm systems that are modified after the initial installation shall have the original record of completion revised to show all changes from the original information and shall include a revision date.

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RECORD OF COMPLETION REQUIREMENTS FROM NFPA 72, 2007 edition: (Not yet widely adopted by building and fire codes.)

4.5 Documentation.
4.5.1 Approval and Acceptance.
4.5.1.1* The authority having jurisdiction shall be notified prior to installation or alteration of equipment or wiring. At the authority having jurisdiction’s request, complete information regarding the system or system alterations, including specifications, type of system or service, shop drawings, input/output matrix, battery calculations, and notification appliance circuit voltage drop calculations shall be submitted for approval.
4.5.1.2 Before requesting final approval of the installation, if required by the authority having jurisdiction, the installing contractor shall furnish a written statement stating that the system has been installed in accordance with approved plans and tested in accordance with the manufacturer’s published instructions and the appropriate NFPA requirements.
4.5.1.3* The record of completion form, Figure 4.5.2.1, shall be permitted to be a part of the written statement required in 4.5.1.2. When more than one contractor has been responsible for the installation, each contractor shall complete the portions of the form for which that contractor had responsibility.
4.5.1.4 The record of completion form, Figure 4.5.2.1, shall be permitted to be a part of the documents that support the requirements of 4.5.2.4.
4.5.2 Completion Documents.
4.5.2.1* Preparation. The preparation of a record of completion, Figure 4.5.2.1, shall be the responsibility of the qualified and experienced person described in 4.3.3 and shall be in accordance with 4.5.2.1.1 through 4.5.2.1.3.4.5.2.1.1 Parts 1 through 11 shall be completed after the system is installed and the installation wiring has been checked. Parts 12 and 13 shall be completed after the operational acceptance tests have been completed.
4.5.2.1.2 A preliminary copy of the record of completion shall be given to the system owner and, if requested, to other authorities having jurisdiction after completion of the installation wiring tests. A final copy shall be provided after completion of the operational acceptance tests.
4.5.2.1.3 One copy of the record of completion, updated to reflect all system additions or modifications and maintained in a current condition at all times, shall be stored at the fire alarm control unit or other location approved by the authority having jurisdiction.
4.5.2.2 Revision. All fire alarm systems that are modified after the initial installation shall have the original record of completion revised to show all changes from the original information and shall include a revision date.

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The Test and Inspection Record.

The T&I form is required by national codes and standards:

	NFPA 72 requires it in section 10.6.2
	The Ohio Fire Code requires it in section 901.6.2 and 907.20.5.
	The International Fire Code also requires it in 907.20.5

Mr. Kessinger's insight...

	This is why you are in the fire alarm business. It is for the lucrative testing and inspection contract that comes at the end of each installation.
	Keep these forms in a red "Fire Alarm Document" cabinet so they will not go un-noticed by the building owner, insurance company, and fire inspectors.

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We sell the Test and Inspection form:

	Two-part NCR (no carbon paper required) paper.
	Our form is expanded from NFPA's 4 pages, to 6 pages.
	It has been enhanced to help lessen liability.
	It has additional blanks and areas added to make it suitable for use with the average to larger size fire alarm systems.
	It is available in packs of 10.
	Remarks section is used to indicate to the inspector that the owner has been notified of any areas of concern but not covered as an impairment.
	Allows notification of owner of an impairment "in writing within 24 hours" as required by NFPA 72 in section 10.2.1.2. To download an Order Form just right-click HERE and choose "Save (Target/Link) As..."

Forms, records and other information must be kept in an "approved location."

CLICK HERE to find out what else the codes require you to give the client when the fire alarm installation is finished.

"OFC 901.6.2 Records.

Records of all system inspections, test, and maintenance required by the referenced standards shall be maintained on the premises for a minimum of three years and made available to the fire code official upon request. Return

"OFC 907.20.5 Maintenance, inspection, and testing.

The building owner shall be responsible for ensuring that the fire and life safety systems are maintained in an operable condition at all times. Service personnel shall meet the qualification requirements of an NFPA 72 for maintaining, inspecting, and testing such systems. A written record shall be maintained and shall be made available to the fire code official." Return

NFPA 72

10.6.2 Maintenance, Inspection, and Testing Records.
10.6.2.1 Records shall be retained until the next test and for 1 year thereafter. (Note: Section 901.6.2 of the OFC requires them to be kept for three years.)
10.6.2.2 The records shall be on a medium that will survive the retention period. Paper or electronic media shall be permitted. Return

Section 907.20.5 of both the OFC and International Fire Code:

Maintenance, inspection and testing. The building owner shall be responsible for ensuring that the fire and life safety systems are maintained in an operable condition at all times. Service personal shall meet the qualification requirements of NFPA 72 for maintaining, inspecting and testing such systems. A written record shall be maintained and shall be made available to the fire code official. Return

"Required by code, the Record of Completion form, a year's worth of Test/Inspection forms and Impairment Tags PLUS the OPTIONAL Warning Labels shown below will add about $15 to each of your commercial fire alarm installations. I know of no cheaper way of staying out of trouble and lessening your liability while improving your company's image." - GK