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The Record of Completion:

The RoC form is required by all national codes and standards:

bullet NFPA 72 requires it in Chapter 7, and also states when it is required and how it is to be used.
bullet The International Fire Code requires it at section 907.7.2
bullet The International Building Code requires it in section 907.7.2
bullet The Life Safety Code  requires it indirectly, in section 9.6.1.5

 

The Record of Completion Form.

Mr. Kessinger's insight...

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You may not know it yet, but YOU WANT TO USE THIS DOCUMENT!  It is the document that verifies that you installed the system correctly and it worked perfectly when you left it.  The inspector will sign it when you pass.  All the adopted codes and standards require this RoC and the inspector's signature signifies their acceptance.

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A record of completion form is required for every commercial fire alarm system or combination system containing fire alarm devices.

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The technician in charge of the installation fills it out.  This person should be licensed/ factory trained/ experienced/ NICET certified/ or some similar form of these "qualified and experienced" requirements.

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It can be used (mailed) to give the building inspector a heads-up for the type and scope of system you wish them to inspect.  Most companies just phone the building department when they are ready for their final inspection, though.  In any event, it must be completed when the building inspector arrives to witness the final acceptance tests.  The technician signs stating it has been 100% tested and the last section is signed by all after the system passes.

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A copy is kept by the installation company and a copy is given to the owner.  The owner must keep it for the life of the system!  (Rarely, the inspector also request a photocopy.)

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The form is to be kept by the property owner, on site.

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It is to be updated as needed.  Additions may be a page or a new passage in the comments section. It is signed and dated by the tech.  (Software upgrades, re-programming, or additions or removal of devices are some of the things that  require updating the RoC.)

 

We sell the Record of Completion form:

bulletTwo-part NCR (no carbon paper required) paper.
bulletForm is more concise.
bulletIt has been enhanced for easier use.
bulletIt is available in packs of 10.
bulletRemarks section may be used to let the inspector know if the owner hasn't signed a Testing and Inspection agreement with you.

 

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Save yourself money, time and aggravation.

The only way you can get these cheaper locally is to buy them  1,000 at a time.   But, how can you justify paying the the printer's set-up  fee, and their minimum order, just to trim 50¢ from our per-form cost of $3?   You'll only end up paying more money, for more forms than you'll ever need, just to have them become outdated when the next edition of NFPA 72 comes out.  Ten forms at a time at $3 each, is the way to go.

 

 

 In the IFC has the requirement in 907.7.2.

"A record of completion in accordance with NFPA 72 verifying that the system has been installed in accordance with the approved plans and specifications shall be provided."

 

  The IBC 907.7.2 has the same requirement

"A record of completion in accordance with NFPA 72 verifying that the system has been installed in accordance with the approved plans and specifications shall be provided."  (Note: the wording is identical in all four codes.)   Return

 

Life Safety Code 2009

"9.6.1.5* To ensure operational integrity, the fire alarm system shall have an approved maintenance and testing program complying with the applicable requirements of NFPA 70, National Electrical Code, and NFPA 72, National Fire Alarm Code."       Return

 

 

2007 edition of NFPA 72:

RECORD OF COMPLETION REQUIREMENTS FROM NFPA 72, 2007 edition: (Still enforced by many states)

4.5 Documentation.
4.5.1 Approval and Acceptance.
4.5.1.1* The authority having jurisdiction shall be notified prior to installation or alteration of equipment or wiring. At the authority having jurisdiction’s request, complete information regarding the system or system alterations, including specifications, type of system or service, shop drawings, input/output matrix, battery calculations, and notification appliance circuit voltage drop calculations shall be submitted for approval.
4.5.1.2 Before requesting final approval of the installation, if required by the authority having jurisdiction, the installing contractor shall furnish a written statement stating that the system has been installed in accordance with approved plans and tested in accordance with the manufacturer’s published instructions and the appropriate NFPA requirements.
4.5.1.3* The record of completion form, Figure 4.5.2.1, shall be permitted to be a part of the written statement required in 4.5.1.2. When more than one contractor has been responsible for the installation, each contractor shall complete the portions of the form for which that contractor had responsibility.
4.5.1.4 The record of completion form, Figure 4.5.2.1, shall be permitted to be a part of the documents that support the requirements of 4.5.2.4.
4.5.2 Completion Documents.
4.5.2.1* Preparation. The preparation of a record of completion, Figure 4.5.2.1, shall be the responsibility of the qualified and experienced person described in 4.3.3 and shall be in accordance with 4.5.2.1.1 through 4.5.2.1.3.4.5.2.1.1 Parts 1 through 11 shall be completed after the system is installed and the installation wiring has been checked. Parts 12 and 13 shall be completed after the operational acceptance tests have been completed.
4.5.2.1.2 A preliminary copy of the record of completion shall be given to the system owner and, if requested, to other authorities having jurisdiction after completion of the installation wiring tests. A final copy shall be provided after completion of the operational acceptance tests.
4.5.2.1.3 One copy of the record of completion, updated to reflect all system additions or modifications and maintained in a current condition at all times, shall be stored at the fire alarm control unit or other location approved by the authority having jurisdiction.
4.5.2.2 Revision. All fire alarm systems that are modified after the initial installation shall have the original record of completion revised to show all changes from the original information and shall include a revision date
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2010 edition of NFPA 72:

RECORD OF COMPLETION REQUIREMENTS FROM NFPA 72, 2010 edition: (Enforced by most states)

10.18 Documentation.

10.18.1 Approval and Acceptance.

10.18.1.1 The authority having jurisdiction shall be notified prior to installation or alteration of equipment or wiring.

10.18.1.2* At the authority having jurisdiction’s request, complete information regarding the system or system alterations, including specifications, type of system or service, shop drawings, input/output matrix, battery calculations, and notification appliance circuit voltage drop calculations, shall be submitted for approval.

10.18.1.3 Before requesting final approval of the installation, if required by the authority having jurisdiction, the installing contractor shall furnish a written statement stating that the system has been installed in accordance with approved plans and tested in accordance with the manufacturer’s published instructions and the appropriate NFPA requirements.

10.18.1.4* The record of completion form, Figure 10.18.2.1.1, shall be permitted to be a part of the written statement required in 10.18.1.3. When more than one contractor has been responsible for the installation, each contractor shall complete the portions of the form for which that contractor had responsibility.

10.18.1.5 The record of completion form, Figure 10.18.2.1.1, shall be permitted to be a part of the documents that support the requirements of 10.18.2.4.

10.18.2 Completion Documents.

10.18.2.1 Preparation.

10.18.2.1.1* The preparation of a record of completion, Figure 10.18.2.1.1, shall be the responsibility of the qualified and experienced person described in 10.4.2.

10.18.2.1.2 The preparation of a record of completion, Figure 10.18.2.1.1 shall be in accordance with 10.18.2.1.2.1 through 10.18.2.1.2.8.

10.18.2.1.2.1 Parts 1 through 14 of the record of completion shall be completed after the system is installed and the installation wiring has been checked.

10.18.2.1.2.2 Parts 15 and 16 of the record of completion shall be completed after the operational acceptance tests have been completed.

10.18.2.1.2.3 A preliminary copy of the record of completion shall be given to the system owner and, if requested, to other authorities having jurisdiction after completion of the installation wiring tests.

10.18.2.1.2.4 A final copy of the record of completion shall be provided after completion of the operational acceptance tests.

10.18.2.1.2.5 One copy of the record of completion shall be stored at the fire alarm control unit or other approved location.

10.18.2.1.2.6 This copy shall be updated to reflect all system additions or modifications and maintained in a current condition at all times.

10.18.2.1.2.7 Where not stored at the main fire alarm control unit, the location of these documents shall be identified at the main fire alarm control unit.

10.18.2.1.2.8 If the documents are located in a separate enclosure or cabinet, the separate enclosure or cabinet shall be prominently labeled FIRE ALARM DOCUMENTS.

10.18.2.2 Revision. All fire alarm system modifications made after the initial installation shall be recorded on a revised version of the original record of completion.

10.18.2.2.1 All changes from the original information shall be shown.

10.18.2.2.2 The revised record of completion shall include a revision date.

10.18.2.3 Documentation Required. Every system shall include the following documentation, which shall be delivered to the owner or the owner’s representative upon final acceptance of the system:

(1)*An owner’s manual and manufacturer’s published instructions covering all system equipment

(2) Record drawings

(3) For software-based systems, record copy of the site-specific software

(4) A written sequence of operation

 

 

 

 

The Test and Inspection Record.

The T&I form is required by national codes and standards:

bullet NFPA 72 requires it in Chapter 7
bullet The International Fire Code also requires it in 907.8.5

Mr. Kessinger's insight...

bulletThe testing and inspection contract that comes at the end of each installation can be the most lucrative component of the fire alarm business.
bulletKeep these forms in a red "Fire Alarm Document" cabinet so they will not go un-noticed by the building owner, insurance company, and fire safety inspectors.

 

Go to Shopping Cart for all products

We sell the New & Improved Test and Inspection Form:

bulletTwo-part NCR (no carbon paper required) paper.
bulletOur form is concise
bulletIt has been  enhanced to help lessen liability.
bulletIt has additional blanks and areas added to make it suitable for use with the average to larger size fire alarm systems.
bulletIt is available in packs of 10.
bulletRemarks section may be used to indicate to the inspector that the owner has been notified of any areas of concern but not official "impairments".
bulletAllows notification of owner of an impairment "in writing within 24 hours" as required by NFPA 72.

 

 To download an Order Form just right-click HERE and choose "Save (Target/Link) As..."

 

Forms, records and other information must be kept in an "approved location."  Call 866-351-0399 for more information about these cabinets.

 

CLICK HERE   to find out what else the codes require you to give the client when the fire alarm installation is finished.

 

SOME STATES EXTEND THIS RECORD RETENTION PERIOD TO 3 YEARS...

"OFC 901.6.2  Records. 

Records of all system inspections, tests and maintenance required by the referenced standards shall be maintained on the premises for a minimum of 3 years unless otherwise provided for by law or regulation and and shall be copied to the fire code official upon request."    Return

 

 

 

 

 

"OFC 907.8.5   Maintenance, inspection, and testing. 

Maintenance, inspection and testing. The building owner shall be responsible to maintain the fire and life safety systems in an operable condition at all times. Service personnel shall meet the certification requirements of this rule as applicable and the qualification requirements of NFPA 72  as listed in rule 1301:7-7-35 (2011) of the Administrative Code for maintaining, inspecting and testing such systems. A written record shall be maintained and shall be made available to the fire code official."     Return

 

 

 

 

 

NFPA 72

14.6.2 Maintenance, Inspection, and Testing Records.
14.6.2.1 Records shall be retained until the next test and for 1 year thereafter. (Note:  Section 901.6.2 requires them to be kept for three years.)
14.6.2.3 The records shall be on a medium that will survive the retention period. Paper or electronic media shall be permitted.

14.6.2.4  A record of all inspections, testing, and maintenance shall be provided in accordance with 7.8.2.    Return

 

 

 

 

 

Section 907.8.5 of the International Fire Code:

907.9.5 Maintenance, inspection and testing. The building owner shall be responsible to maintain the fire and life safety systems in an operable condition at all times. Service personnel shall meet the certification requirements of this rule as applicable and the qualification requirements of NFPA 72 as listed in rule 1301:7-7-47 of the Administrative Code for maintaining, inspecting and testing such systems. A written record shall be maintained and shall be made available to the fire code official.  Return

2013 edition of NFPA 72:

RECORD OF COMPLETION REQUIREMENTS FROM NFPA 72, 2013 edition:

7.5 Completion Documentation.

7.5.1* The requirements of Section 7.5 shall apply only where required by other governing laws, codes, or standards; by other parts of this Code; or by project specifications or drawings.

7.5.2 Before requesting final approval of the installation, if required by the authority having jurisdiction, the installing contractor shall furnish a written statement stating that the system has been installed in accordance with approved plans and tested in accordance with the manufacturer’s published instructions and the appropriate NFPA requirements.

7.5.3 All systems including new systems and additions or alterations to existing systems shall include the following documentation, which shall be delivered to the owner or the owner’s representative upon final acceptance of the system:

(1)*An owner’s manual and manufacturer’s published instructions covering all system equipment (2) Record (as-built) drawings in accordance with 7.5.5

(3) A completed record of completion form in accordance with 7.5.6

(4) For software-based systems, record copy of the site-specific software in accordance with 7.5.7

7.5.4 Owner’s manuals for emergency communications systems shall be in accordance with Section 24.8.

7.5.5 Record Drawings (As-Builts).

7.5.5.1 Record drawings shall consist of current updated and shop drawings reflecting the actual installation of all system equipment, components, and wiring.

7.5.5.2* A sequence of operations in input/output matrix or narrative form shall be provided with the record drawings to reflect actual programming at the time of completion.

7.5.5.3 Where necessary, revised calculations in accordance with 7.4.10 shall be provided depicting any changes due to installation conditions.

7.5.5.4 Record drawings shall be turned over to the owner with a copy placed inside the documentation cabinet in accordance with Section 7.7.

7.5.5.5* Record drawings shall include approval documentation resulting from variances, performance-based designs, risk analyses, and other system evaluations or variations.

7.5.6 Record of Completion.

7.5.6.1* The record of completion shall be documented in accordance with 7.5.6 using either the record of completion forms, Figure 7.8.2(a) through Figure 7.8.2(f), or an alternative document that contains only the elements of Figure 7.8.2(a) through Figure 7.8.2(f) applicable to the installed system.

7.5.6.2* The record of completion documentation shall be completed by the installing contractor and submitted to the enforcing authority and the owner at the conclusion of the job. The record of completion documentation shall be permitted to be part of the written statement required in 7.5.2 and part of the documents that support the requirements of 7.5.8. When more than one contractor has been responsible for the installation, each contractor shall complete the portions of the documentation for which that contractor has responsibility.

7.5.6.3* The preparation of the record of completion documentation shall be the responsibility of the qualified and experienced person in accordance with 10.5.2.

7.5.6.4 The record of completion documentation shall be updated to reflect all system additions or modifications and maintained in a current condition at all times.

7.5.6.5 The updated copy of the record of completion documents shall be maintained in a documentation cabinet in accordance with 7.7.2.

 

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