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The following is also required to be
provided to the client upon completion. These items are not listed
individually in the Building/Fire Codes, but are made mandatory when the
Building/Fire Codes require compliance with NFPA 72. (Ohio currently
enforces the 2002 edition of NFPA 72, while the IBC/IFC both currently
reference the 1999 edition.)
NFPA 72, 2002. Chapter Four
"4.5.2.3 Documentation Required. Every system shall include the following
documentation, which shall be delivered to the owner or the owner’s
representative upon final acceptance of the system:
(1)* An owner’s manual and manufacturer's published
instructions covering all system equipment
(2) Record drawings
(3) For software-based systems, a record copy of the
site-specific software"
and Chapter Ten "10.6 Records.
10.6.1* Permanent Records. After successful completion of
acceptance tests approved by the authority having jurisdiction, the
requirements in 10.6.1.1 through 10.6.1.3 shall apply.
10.6.1.1 A set of reproducible as-built installation
drawings, operation and maintenance manuals, and a written sequence of
operation shall be provided to the building owner or the owner’s
designated representative.
10.6.1.2* For software-based systems, a copy of the
site-specific software shall be provided to the owner or owner’s
designated representative. A copy of the software shall be stored in
non-volatile non-erasable, non-rewritable memory and shall be stored
on-site.
10.6.1.3 The owner shall be responsible for maintaining
these records for the life of the system for examination by any authority
having jurisdiction. Paper or electronic media shall be permitted."
Why
use a document cabinet?
 | The number one reason to spring for this cabinet is so there would
be a place where the fire inspector could look to find all the test and
inspection reports required by law. If it is empty, expect a call from
your client wanting to sign a Test and Inspection contract with you.
Yesterday. These can pay for themselves many times over. |
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A lot of paperwork is required to be kept by the building owner. They will often lose this
documentation you spent so much time and effort to generate.
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| It's professional. You should not have these documents since the
owner must prove compliance with the Fire Code. |
| Besides the last three years of T&I reports, you must store the
required as-built drawings, Record of Completion form, a copy of
site-specific software, and a copy of the sequence of operation. This
is also a great place to store the Owner's manual and specification
sheets "for all equipment". |
 FACP isn't accessible? Attach the tags to the
cabinet!
(Fire Alarm Document cabinet available from
The security Source Inc.,
Cleveland, Ohio.)
Pop-quiz:
Does NFPA 72, section 10.2.2.2 in the 2002 edition,
and section 10.2.4 of the 2007 edition, both require that
the owner supply you with all of the fire alarm system documentation
required by Chapter Four and Chapter Ten?
And what if your company didn't install the system originally?
(Answer below)
Answer: BOTH editions use the same
wording: NFPA 72, "System Documentation. Prior to system
maintenance or testing, the system certificate and the information
regarding the system and system alterations, including specifications,
wiring diagrams, and floor plans, shall be provided by the
owner or a designated representative to the service personnel upon
request."
I doesn't matter who the original contractor was,
these documents belong to the owner.
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